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IMAGINE A WORLD WHERE THERE ARE NO MORE LOST
FAXES, NO MORE PILES OF PAPER ON YOUR DESK, NO MORE TRYING TO
LOCATE A DOCUMENT THAT WAS PREPARED BY SOMEONE WHO'S ON VACATION...
Never lose another document again.
I-CAP Solutions is an innovative network office appliance for a
small school or a multi-building campus. It effortlessly captures
all of your valuable paper and electronic business documents,
whether they are emails, faxes, photocopies, scans, print-outs, or
Web content. I-CAP automatically indexes and then archives your
documents, enabling you to find anything – fast!
Retrieving documents has never been easier.
Using your desktop web browser as an interface, I-CAP Solutions
gives you the power to retrieve copies of all your business'
critical documents. You can search by keywords, date, capture
source, and more. Get immediate access anytime, anywhere.
Documents are automatically routed to the I-CAP Solution for
indexing and archiving, for the purpose of centralized storage and
easy accessibility. Don't waste time printing and manually filing
another document. Let I-CAP Solutions do that for you, and never
waste time searching for a misplaced document again.
Save time, improve productivity, and reduce operational costs.
· With a manual filing system, the average office professional
spends 7 minutes to find, retrieve, and re-file a document.
· Executives spend approximately 2.5 hours per week searching for
documents.
· Administrative staff spend an average of 20 to 30 percent of their
time looking for missing documents.
Studies have shown that an average office could spend up to $18,000
or more annually locating and retrieving lost and misfiled
documents.
I-CAP Solutions saves everything and can help you find anything.
I-Cap Solutions will dramatically enhance your ability to store,
manage, and quickly locate the documents you need. This enables your
organization to better leverage personnel resources, and improve
productivity at the same time. Industry consultants have reported
that:
· One insurance agency paid six full-time employees to locate lost
documents. That number has now grown to 20 employees.
· A government agency spent $250,000 recreating lost documents in a
capital court case.
How it works.
Technologically sophisticated yet easy to use, I-CAP connects to a
network and is accessed via a user-friendly web browser interface.
Built on open industry standard protocols, it seamlessly captures
all documents created by networked office peripherals such as faxes,
scanners, copiers, and printers. It will even capture email and Web
content.
Using leading edge Optical Character Recognition technology,
combined with sophisticated auto indexing, essential information is
extracted to create a detailed index. A digital copy is then
immediately archived both to the internal hard drive and built in
DVD-RAM. Storage capacity is virtually unlimited through the use of
the removable DVD. Alternatively, data can be exported to a NFS
server or a DVD Jukebox. You will never run out of storage space!
Once a document is stored, I-CAP allows you to choose from several
intuitive search and retrieval options. You can search by content,
date, keyword or any combination. For maximum flexibility, results
may be viewed by a wide range of options, including list,
thumbnail, stream, and calendar views. |
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