iCap Document Solutions
Affordable and Simple Electronic Document Management
Our iCap Process is the fast track to the Paperless Office. Our iCap Process is: easy to install, easy to use, feature rich and affordable for small or large organizations. Our software can operate within the Microsoft Office and Web Based environment you already have in your school or office.Click the button below to view a Flash-based preview of the iCap product.
The Approach - Simple and Intuitive
If you can use a filing cabinet, you can use iCap. It's really that simple. The only difference is that instead of storing paper documents in a physical folder, iCap customers access digital documents from their desktops.
Just about any kind of document can be stored in the iCap system. Users can save standard documents, such as Excel spreadsheets and Word files or they can scan paper documents and upload them into the application. Once documents are stored, authorized users can not only view the files they need to see but can download a copy to print, email or save locally. Additionally, every version of every document is uniquely numbered to prevent accidental overwrites and deletions.
Cost Savings at a Glance
Of course, what really matters to most businesses is the bottom line. iCap eliminates most of the costs associated with paper documents.
The average organization:
- Makes 19 copies of each document
- Spends $20 in labor filing each document
- Spends $120 in labor searching for misfiled documents
- Loses 1 out of every 20 documents
- Spends 25 hours reproducing each lost document
- Spends up to $25k to fill and maintain a four-drawer file cabinet
How iCap Works
A brief overview of some of the features and functions of the iCap Process.
Basics
- Scanning
- OCR
- Version Control
- All Windows application support
- Import, view, and update any file (based on security)
- Full-Text and Tag based searches
- Complete training with every system
- Full ongoing live Support
- Full security and audit trails
- View documents directly in iCap anywhere in the world via the web
Built-In Functions
- Workflow Document Management
- Check in and out functions
- Version management
- Email, print, and preview
- Electronic Document Storage from anywhere in the world via the web
Total Integration
- Full MS Office integration, including Outlook
- Drag and drop functionality
- Route documents from your applications directly to iCap without printing
- Web-based portal included
Getting Started
There are three ways to get started with the iCap solution.Day Forward
- Implement the system today and start from this day forward
- Scan paper documents and save digital files into the iCap solution
- Stop filing paper and start storing everything in digital format.
- File everything without leaving your desk
- Search and retrieve documents in a fraction of the time without leaving your desk
- Put everything in the future in digital format
- Let iCap do annual scans of all your records
- Scan all filed documents yourself a little at a time until you have everything in digital format. Continue to access your filed documents in paper format until you get them scanned.
- Scan some of your filed documents (high access or most-used documents) while all new documents are being processed digitally.
- Have iCap scan all or part of your current documents with our high speed production scanners while putting all new files in digitally.
- We can sit down with you and give you the information you need, (cost, time & needs) to make the best decision for your organization.
- Give us a call and let us give you the information you need to make an informed decision.
- Once your decision is made, you will be able to have a smooth transition from paper files to digital.
